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How to Annotate PDFs & Word Documents: Word Documents

Annotating Microsoft Word files through Google Drive

You can use the commenting feature in Google Drive to highlight and comment on Microsoft Word documents and on PDFs. One advantage of doing this in Google Drive is that you can easily share these files with others who can comment on them as well, even if they don't have Word.

When you leave a comment on Microsoft Office files, such as Word documents, the comments will still appear when you open the file in Microsoft Office.

  1. Make sure you have uploaded the file to your Google Drive account.
  2. Double-click the Microsoft Office file you want to comment on.
  3. At the top right, click "Add a comment" (the conversation bubble with the plus sign inside).
  4. Click on the the text, cell, or section of the Office file you want to comment on.
  5. Enter your comment and click "Comment."

NOTE: UW-Whitewater has Google Drive accounts arranged for current UW-W students, faculty, and staff using your full UW-W email address, e.g., warhawkww01@uww.edu, and Net-ID password.

Annotating Microsoft Office Word Files through Word

When you leave a comment on Microsoft Office files, such as Word documents, the comments will remain until you resolve them.

  1. Open Microsoft Word.
  2. Open your Word file.
  3. Click on "Review" at the top.
  4. Click in the text of the document where you like to leave the comment.
    • Alternatively, click and drag the cursor to select a section.
  5. Click on "New Comment" (the conversation bubble with the plus sign inside).
  6. Enter your comment in the text box that appears.
  7. Click elsewhere in the document to continue.
  8. Multiple comments may be made.